Recruitment and Staffing Coordinator Job at The Party Staff, Inc., Costa Mesa, CA

QlhDQ1hzekdTa242aDU4blVrMG5ibUp6Rmc9PQ==
  • The Party Staff, Inc.
  • Costa Mesa, CA

Job Description

Job Overview:

The Party Staff is seeking a detail-oriented and people-focused Recruitment & Staffing Coordinator to join our Costa Mesa team. This role will focus primarily on recruiting top hospitality talent and supporting client staffing needs. It's ideal for someone who thrives in a fast-paced environment and is ready to grow with us!

Key Responsibilities:

Recruiting Duties:

  • Source candidates through job boards, referrals, social media, job fairs, and networking
  • Screen applicants and schedule interviews through our ATS (JazzHR)
  • Conduct interviews, reference checks, and orientations
  • Manage onboarding including employment authorization forms, E-Verify, and background checks
  • Maintain accurate staff files and candidate records

Staffing Support:

  • Assist with scheduling and staffing client events
  • Match qualified staff to open positions and confirm assignments
  • Communicate shift details and event expectations to employees
  • Occasionally attend client events or orientations (local travel required)

Team Support & Collaboration

  • Support the operations manager with daily coordination, staff development, and continuous improvement
  • Maintain confidentiality and follow company policies in all staff and client interactions
  • Participate in staff training initiatives and departmental best practices

Client Service

  • Maintain strong, ongoing relationships with existing clients
  • Provide timely updates and follow-ups to ensure fulfillment and satisfaction
  • Occasionally attend client events for check-ins, staff greetings, and quality assurance
  • Collaborate with sales and operations teams to understand and meet client expectations

What you bring:

  • 1–3 years of recruiting, staffing, or HR experience ( hospitality experience preferred!)
  • Excellent organizational, communication, and customer service skills
  • Tech-savvy and comfortable with Microsoft Office and web-based platforms
  • Valid driver’s license and reliable transportation (some travel to events/job fairs)
  • Comfortable working in a dynamic environment with changing priorities

Working Conditions

  • Frequent sitting, standing, phone use, and typing
  • Occasional lifting (up to 10 lbs)
  • Focus and flexibility required in a busy office with shifting priorities and daily changes

Perks & Growth:

  • Opportunity to grow into a Full-Time role
  • Work closely with a supportive, high-performing team
  • Be part of a growing office in the Orange County region
  • Make a direct impact on the success of our clients and staff

Compensation:
$20.00–$22.00 per hour

  • Equal Employment Opportunity Statement
    The Party Staff grants equal employment opportunities to all employees and applicants.  It forbids discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.  This policy pertains to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
  • ADA Accommodation Statement
    The Party Staff provides reasonable accommodation per the Americans with Disabilities Act (ADA) and applicable state and local law.  If you require an accommodation, please contact our HR department or Management
  • Background Check Requirements:  Fair Chance Ordinance (FCO)

We also comply with the California Fair Chance Act. Qualified applicants with arrest and conviction records will be considered for employment in accordance with the law. Background checks are conducted only after a conditional offer is made, and each candidate will receive an individualized assessment prior to any employment decision based on criminal history. The Party Staff has justifiable reasons for conducting a criminal history review related to the specific job position, along with written justification. The Party Staff will provide a list of material job duties that have a direct, adverse, and negative relationship with a candidate's criminal history which could potentially lead to the withdrawal of a conditional employment offer. 

Material Job Duties with Direct, Adverse Links to Criminal History:

Client Interaction & On-Site Representation – Requires trustworthiness and professionalism; convictions involving violence, harassment, or theft may pose risks.            

Team Leadership & Staff Coordination – Involves supervision and guidance; offenses related to workplace misconduct or violence could be disqualifying.                   

Hiring & Onboarding – Access to sensitive employee info; prior fraud or identity theft convictions may be problematic.

Handling Confidential Information – Requires discretion with client and company data; breaches of trust or confidentiality are concerns.                                                 

High-Pressure Communication & Scheduling – Demands reliability; substance-related offenses may raise red flags if recent.

Access to the Public at Events – Staff may work in high-profile, public-facing environments; prior convictions involving violence, inappropriate conduct, or theft may present safety and reputational risks.

Apply now to be part of a company that values service, teamwork, and personal growth. We’re excited to meet you!

The Party Staff, Inc. is an equal opportunity employer and makes employment decisions on the basis of merit. Qualified applicants are considered for employment without regard to actual or perceived race (including, but not limited to, hair texture and protective hairstyles like braids, locks, afros, and twists), religion, sex or gender, sexual orientation, gender identity or expression (including transgender status), pregnancy, marital status, national origin, citizenship, military service and status, veteran status, ancestry, age, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

*For California Candidates: Candidates with arrest/convictions records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Job Tags

Hourly pay, Full time, Local area, Shift work,

Similar Jobs

Creative Chaos

3D Designer/Animator Job at Creative Chaos

 ...Job Overview: Creative Chaos is seeking a talented 3D Designer/Animator to join our dynamic team. In this role, you will create...  ...related software Proficiency with materials, texturing, and rendering processes Ability to 3D model various products and accessories... 

Hospice of the Valley

Clinical Manager - Hospice Home Care (RN or MSW) Job at Hospice of the Valley

 ...at : Join Arizonas largest, most prominent not-for-profit hospice, serving the valley since 1977. Hospice of the Valley is a national...  ...Graduate of accredited school of nursing. Current Arizona RN licensure in good standing. Minimum one year of recent... 

Harnham

Managing Recruiter Job at Harnham

 ...Managing Recruiter - Full 360 Desk & Management Experience Required Onsite in New York, NY (Office in the Financial District) Base salary + strong uncapped commission incentives + bonuses + benefits Harnhams New York City office is looking for experienced agency... 

Midwestern Baptist Theological Seminary

Student Ministries Pastor Job at Midwestern Baptist Theological Seminary

 ...Position Overview Fellowship Bible Church of Oskaloosa, IA is seeking a Full-Time Student Ministries Pastor to lead and guide students (7th-12th grade) in their spiritual journey. The Student Ministries Pastor will play a crucial role in helping students align with... 

The University of Texas MD Anderson Cancer Center

Postdoctoral Fellow -Bacterial Genetic Engineering Job at The University of Texas MD Anderson Cancer Center

 ...milestones. This position offers exceptional opportunities for professional growth in synthetic microbiology, cancer immunotherapy, and biotech translation.LEARNING OBJECTIVES The Postdoctoral Fellow will develop and apply advanced genetic engineering strategies to...