Job Description

Our Client a well known University is seeking an Administrative Assistant in their New York, New York Location!

Responsibilities

• Manages the Dean’s complex and confidential schedule of internal and external meetings. Organizes and plans office meetings and prepares appropriate materials. Provides administrative support for the Dean’s outreach and travel, such as generating letters, organizing travel, and scheduling high school visits. Processes travel and business reimbursements for the Dean.
• Acts as liaison between the Dean and a variety of University and outside contacts. Writes, edits, and types various documents from own or Dean’s draft texts. Responsible for researching and writing complex reports. Assists the Dean with a variety of projects as circumstances require. Proactively seeks solutions to issues and identifies areas requiring improvement or efficiency. Responsible for other administrative support items include handling confidential phone calls and messages on behalf of the Dean.
• Supports department-wide administrative needs such as coordinating space and food logistics for meetings and staff events.
• Performs other related duties as assigned.

Minimum Qualifications

• Bachelor's degree and/or its equivalent required.
• Minimum of two years of related administrative experience in a university or other complex organization required.
• Excellent verbal, written, interpersonal, customer service, program planning and organizational skills required.
• Resourcefulness, discretion, exquisite attention to detail, and the ability to prioritize and manage multiple tasks.
• Computer literacy required with Windows experience, including Excel and Word, as well as experience with Google Workspace tools
• Strong analytical ability and ability to anticipate needs and think proactively.
• Must be self-motivated, detail-oriented, and possess patience, tact, and an ability to function effectively with a broad constituency.

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