Job Description

Vaco is hiring a receptionist for a client of ours in Maitland, FL. This opportunity will be on-site M-F 8am to 5pm with 1 hour for lunch. For immediate consideration apply today!!

Job Responsibilities
Key responsibilities include:

• Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area that reflects the company's commitment to high standards.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
• E-filing through the cloud system.
• Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Knowledge of security protocols or experience handling sensitive data.

Required Skills, Experience, and Qualifications
Must-have:

• High School Diploma
• 6 months Receptionist or Administrative Assistant experience
• Can successfully use office software, including Microsoft Office Suite and Google Docs without supervision
• Strong organizational skills with attention to detail for managing appointments and office tasks.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and the ability to manage last-minute changes efficiently.

Nice-to-have:

• Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules.
• Experience coordinating travel arrangements or managing executive calendars.
• Familiarity with customer relationship management (CRM) software or other enterprise tools.
• Post-secondary education is a plus.
  

Hourly Pay Rate: $17.22/hr

Job Tags

Hourly pay, Immediate start,

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