Job Description

Company Description

Zar Property NY is a family-run real estate investment firm based in Manhattan, NY. We operate in-house from our midtown Manhattan officeswith an expert, hands-on approach to property management, construction, leasing, and renovations.

Role Description

This is a full-time on-site role for a Real Estate Accounts Payable Specialist and Administrative Assistant. The role involves handling accounts payable tasks related to real estate operations and providing administrative support to the team on-site.

Daily responsibilities include:

• Handle daily bookkeeping tasks, including invoice entry, processing accounts payable, and managing ledger entries Must maintain A/P processes, ensuring expense coding and descriptions.

• Accounts Payable: Process and pay invoices, ensure timely payment to vendors, and maintain accurate records of payments. Setting up new vendors in our MRI accounting software.

• Provide administrative support to the accounting department, including filing, handling phone calls, scanning, and data entry, and managing the business credit card accounts.

• Liaise with building tenants and external vendors, to ensure seamless communication and transactions. Updating and Maintaining Tenant and Vendor Insurances and contact information.

• Maintaining supporting documentation for capital expenses and ensure proper record-keeping

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger accounts.

• Property Utility Management

Qualifications

• Real Estate, Real Estate Development, and Real Property skills
• Customer Service and Sales skills
• Experience in real estate accounting and administrative support
• Detail-oriented with strong organizational skills
• Knowledge of property management software is a plus
• Ability to work well in a team and independently

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