About Us:
We are a growing estate planning and probate litigation law firm based in Boca Raton, Florida, with a team of 7 attorneys and 14 staff members. We pride ourselves on delivering exceptional legal services while maintaining a supportive, team-focused work environment.
Position Overview:
We are seeking an experienced and highly organized Office Manager/CFO to oversee the daily operations of our law office. The ideal candidate will be proactive, detail-oriented, and able to manage administrative functions, employee relations, bookkeeping, billing processes, and benefit programs. This is a key leadership role that supports the attorneys and staff in maintaining efficiency and excellence in all aspects of firm operations.
Responsibilities:
· Office Operations:
· Oversee day-to-day office functions and ensure a smooth, professional, and efficient work environment
· Manage office supplies, vendor relationships, equipment, and facilities
· Ensure compliance with firm policies and procedures
· Bookkeeping & Billing Management:
· Work closely with the firm’s billing team to oversee accurate and timely monthly billing
· Monitor accounts receivable and coordinate with attorneys to ensure timely collections
· Oversee bookkeeping tasks including reconciliation, expenses, and basic financial reporting
· Assist with preparing monthly and quarterly financial reports for the managing partner
· HR & Employee Management:
· Manage onboarding and offboarding of employees
· Maintain personnel records and enforce HR policies
· Coordinate employee reviews, evaluations, and performance improvement plans
· Serve as a liaison between staff and management to promote positive office culture
· Employee Benefits Administration:
· Oversee employee benefits programs including health insurance, 401(k), PTO tracking, and other perks
· Serve as the point of contact for benefits providers and resolve any issues or questions from employees
· Ensure compliance with employment and benefit laws
Qualifications:
· 5+ years of experience in office management, preferably in a law firm or professional services environment
· Proficiency in legal billing and bookkeeping software (e.g., QuickBooks, Clio, or similar)
· Strong understanding of HR policies and employee benefits administration
· Exceptional organizational, communication, and leadership skills
· Ability to multitask and maintain attention to detail in a fast-paced setting
· Discretion, professionalism, and a team-oriented attitude
Benefits:
· Competitive salary (75K -100K)
· Health, dental, and vision insurance
· 401(k) with employer contribution
· Paid time off and holidays
· Professional development opportunities
To Apply:
Please submit your resume and a brief cover letter outlining your experience and interest in the position.
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