Job Description
The office manager will organize, coordinate, and perform office administration and procedures in order to ensure organizational effectiveness and efficiency. They will be responsible for purchasing, receiving, entering payables, payroll processing, coordinating meetings, and other administrative tasks needed. They should be comfortable answering inbound phone calls, distributing mail to employees, handling outgoing mail, and interacting with administrative computer systems and software. They should also possess a friendly demeanor so they can effectively interact with office visitors and fellow employees.
The job requires an energetic, flexible, proactive person who does not mind wearing multiple hats, and can work independently with supervision or without.
Responsibilities
Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
Organize and schedule meetings and appointments
Maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers, and landlord
Ensure that all purchases and invoices are approved and recorded timely and accurately
Ensure all deliveries are approved and recorded
Record biweekly payroll hours and deductions
Provide general support to visitors
Manage executives' schedules, calendars, and appointments
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Participate actively in the planning and execution of company events
Organize orientation and training of new staff members
Design and implement filing systems
Ensure security, integrity and confidentiality of data
Maintain a safe and secure working environment
Qualifications
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Excellent time management skills and ability to multi-task and prioritize work
Knowledge of office management responsibilities, systems and procedures
Proven office management, administrative, or assistant experience
Proficient in office software including MS Office
Knowledge of clerical accounting practices and procedures
Knowledge of human resources management practices and procedures
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