Job Description

Executive Assistant, US Forestry

Full-Time, Salaried-Exempt

We are looking for someone who has all the executive and office administration basics down and is energized by enhancing efficiencies and effectiveness for the Division Leadership Team to enhance Port Blakely’s reputation in a values-driven, people-centered, entrepreneurial organization. You will play an essential role in supporting the company’s business goals through executive and administrative support including calendar management & scheduling, event planning, forest tour coordination, team communications, presentation & deliverables creation, and office management. You will work in partnership with our US Forestry President, US Forestry Leadership Team, and other Executive Assistants throughout the organization. If you are motivated by leaning in, partnering with teams, supporting leadership and team efficiency, and being adaptable on a nimble, innovative team, this may be the opportunity for you.

As part of our Tumwater-based team, you will report to the US Forestry President. This role will primarily work out of our Tumwater, Washington office, with some potential for a future hybrid work schedule after initial time in role.

About Us

Port Blakely grows and markets renewable forest products around the globe. Guided by the principle that tomorrow comes first, we take great care in advancing the ideals and best practices of good corporate and environmental stewardship. We are devoted to our employees, customers, and the communities where we live and work, and are determined to do our part to help them prosper and thrive. Through our work, we hope to inspire the next generation, so they will inspire the one after that. For five generations, the future-first vision of our family owners has kept our sights squarely on the horizon, on making sure that the decisions we make today have a lasting, positive impact on tomorrow.

Port Blakely manages forestlands in the Pacific Northwest of the United States and New Zealand.

What you’ll do:

• Provide executive administrative support to the Division President and USF Leadership team, managing day-to-day workflow and anticipating needs including proactive calendar management, scheduling, and project support.
• Draft and prepare documents, exhibits, presentation slides and other materials for quarterly committee and board meetings with ability to create graphs, charts, and visual aids.
• Coordinate agendas, pre-meeting reminders, deliverables, taking minutes, and distributing action items for weekly leadership tactical and strategy meetings
• Schedule and arrange meetings and field tours, including any onsite and offsite logistics to include venues, catering, special equipment, transportation, and materials.
• Assist with travel arrangement and prepare expense reports and credit card reconciliations for the US Forestry leadership team.
• Partner with other Executive Assistant(s) for planning and execution of the Annual Unitholder Meeting (AUM) and other company-wide meetings and events.
• Serve as the Tumwater office administrator greeting and directing guests, managing the general office phone and email messages, maintaining office inventory & field supplies, and serving as the main point of contact for building services and security.
• Liaise with the US Forestry Safety Coordinator in supporting safety meetings and maintaining a safe working office environment.

We’d love to hear from people with:

• Bachelor’s Degree and/or 5+ years of progressive experience in high level administrative support to executive leaders, or equivalent combination of education and experience.
• Proven success in project management and event planning & execution.
• Ability to communicate with employees at all levels, including executive leadership, and provide exceptional customer service in response to employee and office guest requests.
• Experience managing vendor and contractor relationships.
• Ability to diagnose problems using strategic thinking skills and identify and drive appropriate solutions.
• Comfort operating with ambiguity, accepting frequent change, while being highly organized and showing attention to details.
• Experience maintaining a professional demeanor and a high level of confidentiality.
• Ability to work and operate independently, using sound judgement to make decisions, while juggling multiple competing tasks and demands
• High proficiency in Microsoft Office Suite with elevated emphasis on Outlook, Teams, Word, SharePoint, and PowerPoint
• Interest in knowing the business, working collaboratively and being willing to pitch in as needed
• Experience working in small/mid-size organization preferred
• Experience in forestry or natural resources industries and/or a family-owned company beneficial
• Strong interpersonal skills with an emphasis on understanding, communication, supporting company culture, and building team spirit.

Perks & Benefits:

• 100% employer-paid premiums for employees and child dependents for medical/vision
• 100% employer-paid premiums for employees for dental
• HSA and Dependent Care FSA
• Annual employee bonus plan
• 401k Matching and Profit-Sharing
• Flexible Work Arrangements
• Paid Medical and Parental Leave
• Generous paid time off: 4 weeks’ vacation, 2 weeks sick pay, 12 paid holidays, 2 floating holidays
• Employer-paid Long Term Care insurance coverage
• Employer-paid Long-Term Disability, Life Insurance, AD&D, and Long-Term Care insurance coverage
• Tuition Assistance
• Support for volunteer work & charitable employee matching
• Opportunities to spend time outside in our forests!

Compensation:

• Salary Range: Min $73,062 | Mid $88,405 | Max $103,748
• Other compensation includes bonuses, profit-sharing, employer 401k match, or other forms of compensation offered to the hired applicant in addition to their established salary range or hourly pay wage scale.

HOW TO APPLY

Applicants should send resume and cover letter to Stefanie Urquidez at HR@portblakely.com. A full job description can also be made available upon request.

Equal Opportunity Employer

It is the policy of Port Blakely and all subsidiaries of Port Blakely to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Port Blakely will provide reasonable accommodations for qualified individuals with disabilities.

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