Job Description

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McInnis Inc. is a professional Outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back office administration for our diverse list of clients.

• This position is onsite in Milford, CT.
• 3+ years of progressive experience in payroll, AP/AR, financial analysis, modeling, and business planning

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DESCRIPTION

Join our small, friendly team!

The Bookkeeper will be responsible for helping the organizations make financial decisions, perform financial duties for multiple entities, including generating financial data, compiling, and submitting reports, analyze and assess the financial health of all the companies. The Bookkeeper will have an aptitude for all things finance, is a self-starter, can work independently, can prioritize projects, and has multi-client, multi-entity/payroll, lease and contract negotiation, and operational financial management experience. If you are a proactive problem solver with a growth mindset who loves working with data and engaging others, you will thrive in this position. You will work under the general supervision of the President/CEO and Director of HR Operations.

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ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential functions and duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Maintain an accurate record of all financial transactions across all entities.
• Be a trusted point person for all financial operations.
• Influence organizational decision-making through development of financial data-informed insights, budgeting forecasts, and cash management.
• Process and track all accounts payable and accounts receivable.
• Investigate and answers routine and non-routine questions regarding payroll and AP/AR issues.
• Enter and maintain cash receipts disbursement journal and general ledger.
• Consistently work on refining GL’s for continuity across all entities.
• Perform bank reconciliation for all bank accounts.
• Prepare quarterly and annual account reconciliations, monitor and enforce compliance with tax and financial reporting standards and assist with cashflow.
• Work with external CPA in tax preparation.
• Create financial forecasts, reports and analysis internally and for our clients.
• Prepare and present monthly, quarterly, and annual reports to leadership.
• ·Lead financial analysis for determining return on investment and profit/loss (P&L) impact.
• Partner with leadership to identify growth and cost efficiency opportunities and to deliver achievement of business objectives and key results.
• Evaluate business cases and provide feedback regarding benefits, costs, risks and opportunities.
• Assist in preparation of annual budget, quarterly forecasts, long-term plan, and other senior executive, board, and investor materials.
• Actively seek opportunities to optimize financial costs and investments when making decisions that have financial implications.
• Register in other states and filing processes when necessary.
• Onboard external employee and independent contractors for contract labor (contractors).
• Process and reconcile payroll for internal and external employees including contractors.
• Manage rental property leases, rents and insurance.
• Manage all property taxes
• Collaborate with Leadership to establish bonus targets, commission formulas, track progress, measure results and improve processes.
• Track and monitor PTO banks.
• Maintain HRIS system.
• Prepare annual 1099/1096
• Maintain and audit COI’s for both 1099’s & residential/commercial tenants.
• Consistently evaluate the existing process to determine a need for efficiencies.
• Assist in overall office operations

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KNOWLEDGE SKILLS AND ABILITIES:

• Ability to prioritize while adhering to strict deadlines.
• Results-driven mindset with a positive and determined approach to research and data analysis.
• Build and maintain strategic partnerships with Leadership and Clients.
• Critical attention to detail and reconciliation.
• Excellent communication skills and a proven ability to communicate financial reporting.
• Thorough working knowledge of financial process efficiencies.
• Ability to prioritize workload by effectively managing multiple projects while meeting deadlines.
• High energy, positive, “can-do” attitude, flexibility, and attention to detail; and a high degree of initiative.
• Experience running finance for multiple EIN’s

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REQUIRED QUALIFICATIONS:

• Proficiency in QuickBooks, UKG and ADP Run and/or WFN, expert level preferred.
• Advanced proficiency in Excel and SharePoint.
• Advanced proficiency in MS365
• Expert knowledge of best practices in finance operations and procedures.
• Demonstrate a sound working knowledge of employment payroll laws and practices.
• Ability to interact effectively and professionally with Clients, employees and executive leadership.
• Takes initiative to assure timely compliance and reconciliation with deadlines and resolution of pending finance / payroll matters.
• Must be accurate, thorough and well organized in working with detailed and confidential / sensitive information.
• Demonstrated ability to remain flexible to change in assignments or situations.
• Willingness to learn and apply new skills to accommodate a changing work environment.
• Strong organizational and interpersonal skills.
• Strong analytical and quantitative skillset.
• Curiosity and passion for data, insights, and problem-solving.
• Demonstrated ability to practice ethical and professional standards of conduct, including confidentiality.

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EXPERIENCE:

• A bachelor’s degree, (or equivalent) in finance or a similar field is preferred.
• 3+ years of progressive experience in payroll, financial analysis, AP/AR, modeling, and business planning.
• Expert-level QuickBooks, ADP and UKG administration strongly preferred.
• Experience with HRIS system, SharePoint, and management of financial office procedures and strategic business communications.
• Experience engaging and presenting financial data to senior executives, CPA and clients.

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SALARY & BENEFITS

Salary - $65,000 - $75,000 Depending on Experience

• Comprehensive Health, Dental, & Vision
• Paid Time Off
• Sick time
• Holidays
• Life Insurance
• 401k Contributions
• Charity Matching

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Pre-employment Background Check, Drug screen, and references are required.

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